Skip to main content

Getting Started

This guide covers everything you need to know to start using Qrema -- from creating your account to completing your first roast cycle.

Creating Your Account​

Navigate to the Qrema registration page to create a new account.

Register

Registration form with email, password, and company details

Fill in the following fields:

  • Email Address -- Your work email (used for login and notifications)
  • Password -- Minimum 8 characters
  • Company Name -- Your roastery's name

After submitting, you'll receive an OTP verification code via email.

OTP verification page

Enter the 6-digit code to verify your email and activate your account.

tip

Tip: Check your spam folder if you don't receive the OTP within a few minutes.

First Login​

After verification, log in with your email and password at the login page.

Login

Login page with email and password fields

You'll land on the Dashboard -- your operational overview.

Setting Up Your Workspace​

Before you start processing orders, set up your workspace in this recommended order:

Step 1: General Settings​

Go to Settings > General to configure:

  • Company name and details
  • Default currency
  • Timezone

General settings page

Step 2: Add Inventory Items​

Go to Inventory > Create to add your items:

  • Green beans -- Your raw coffee beans (by origin, variety, process)
  • Roasted coffee -- Your finished products
  • Packaging -- Bags, labels, boxes
  • Supplies -- Filters, cleaning supplies, etc.

Create inventory item form

Step 3: Set Up Suppliers​

Go to Purchasing > Supplier Master to add your green bean suppliers:

  • Supplier name and contact info
  • Origin/region details
  • Payment terms

Supplier list

Step 4: Configure Production​

Go to Production to set up your roasting infrastructure:

  1. Roasting Machine -- Add your roasters (name, capacity, type)
  2. Roast Master -- Add your roaster operators
  3. Master Profile -- Create roast profiles (time/temperature curves)

Roasting machine list

Step 5: Add Customers​

Go to Selling > Customer Master to add your buyers:

  • Customer name and contact
  • Shipping address
  • Payment terms

Step 6: Invite Team Members​

Go to Settings > Member to invite your team:

  • Enter their email address
  • Assign appropriate roles

Member settings

Your First Roast Cycle​

Here's the complete flow from purchasing green beans to delivering roasted coffee:

1. Purchase Order→2. Receive Lot→3. Work Order→4. Roast→5. Cup & Score→6. Sales Order

1. Create a Purchase Order​

Go to Purchasing > Purchase Order > Create to order green beans from a supplier.

2. Receive and Track the Lot​

When beans arrive, they appear in Purchasing > Lot List. Each lot tracks origin, quantity, and cost.

3. Create a Work Order​

Go to Production > Work Order > Create to schedule a roasting batch. Select:

  • The green bean lot to roast
  • The roast profile (master profile) to follow
  • The roasting machine and operator

4. Roast and Record​

Execute the roast. If using Artisan software, sync the roast data via Artisan Sync. Record the output weight and any notes.

5. Cupping Session​

Go to Quality Control > Cupping Session to evaluate the roasted batch. Score attributes like aroma, flavor, acidity, body, and aftertaste.

6. Create a Sales Order​

Go to Selling > Sales Order to create an order for a customer. Select the roasted coffee items and quantities.

info

Congratulations! You've completed your first full cycle in Qrema. Each module guide below goes into much more detail on every feature.

Keyboard Shortcuts & Tips​

  • Sidebar collapse -- Click the collapse button at the bottom of the sidebar to gain more screen space
  • Search -- Use the search bars on list pages to quickly find items, orders, and records
  • Date pickers -- Click the calendar icon or the date field to open the date picker

Video Walkthrough​

Getting started -- from registration to your first roast cycle

Getting Help​

  • Check the FAQ for common questions
  • Contact your administrator for account or permission issues
  • Report bugs or request features through your team lead